South Coast Boardriders Minutes
SOUTH COAST BOARD RIDERS ASSOCIATION INC
AGM
Saturday 10th October 2009
PRESENT: Brett Hastie, Dave Crooks, Matt Buchanan, Ken Fielding, Si Hartley, Mike Cooper, Ben Bennett, Kathryn Bennett, Jae Kilgour, Tony Clyne, Geordi Dearns, Kerry McNally, Jo MacDonald, Liane Flaws, Chris Burns, Graham Dickie, Johnnie De Graff, James Steiner, Damian Phillips, Graham Carse, Nat Parsons, Peter Rae, Simon Dickie, Chris Burns, Leroy Rust, Paul Johns.
APPOLOGIES: Jas Newton, Evie Henderson, Mike Bracegirdle, Tom Bracegirdle, Stu Kemp, Steve Bennett, Mike Farrell, Lyndon Hutton, Murray Carse.
OPEN MEETING: 12.25pm
• Kath Bennett moved minutes from 2008 be accepted.
Seconded by Ken Fielding.
• Financial Report 2008-09 presented to all members present.
Tony Clyne moved report be accepted.
Seconded by Kath Bennett.
•Maters arising from previous minutes-Nil.
• Standing Committee of 2008-09 stands down.
• Call for nominations for 2009-10 Committee;
President- Brett Hastie and Damian Phillips
Brett Hastie voted President
Vice President- Damian Phillips (voted in no objections)
Treasurer- Tony Clyne (voted in no objections)
Secretary- Peter Rae (voted in no objections)
Committee- Mike Cooper, Simon Dickie, Leroy Rust, Chris Burns, Stu Kemp, Lyndon Hutton, Murray Carse (in absentia) (voted in no objections)
Junior Committee- Tom Bracegirdle (in absentia), Ben Bennett (voted in no objections)
• All new members to the committee welcomed. Kath Bennett thanked all out going members for their efforts and wished everyone luck. Special thanks to Kath and Liane Flaws for their efforts over the past seasons with the juniors.
NEW BUSINESS:
• Brett Hastie brought up that there needs to be a roster for all members whom indicated on their registration form that they were available for bar work to ‘spread the load’.
Tony Clyne said that it was important to have the bar open on Fridays for the financial future of the club.
Mike Cooper, Simon Dickie and Damian Phillips said they were willing to get their bar managers certificates for the forthcoming season. To be organised by Mike Cooper.
• Leroy Rust was nominated to be the University Liason for the club. It was decided at the meeting to try and attract more students to the club to improve relations, and bring in more outside influences and finances, as there are some good surfers at the university. It was decided to arrange a tent at next years (2010) orientation to pull in students with ½ price membership, as it would be most of the way through the season. Mat Buchanan to organise an area at orientation for the tent.
• Johnny De Graff brought up that sponsors were not getting any information on the club and this needed to be addressed. It was decided that there would be a greater effort made to inform sponsors and promote their businesses. It was also decided there would be newsletters in ‘hardcopy’ bi-monthly, as well as e-mailed to members and sponsors, starting the first week of December when dates had been confirmed for the season.
• Membership- It was discussed and approved that members would be issued with membership cards, and those who were not financial members would be ‘named and shamed’ if they took the club for granted and didn’t pay membership. A list of members will be visable behind the bar, the guestbook will be kept up to date, with someone nominated to oversee this. Bar prices will be looked at, as the feeling was we were not making the mark up required to make it financially viable. Any non-members will be charged a tariff of $1 per drink as a way to improve membership numbers and increase cash flow. For the coming season accounts/invoices would be sent out to all 2007-08 members to increase numbers.
• It was discussed at length that if ‘Big Rock Board Riders’ members wished to be involved in ladders and social events they should be financial members of ‘South Coast’. This was unanimously agreed by the majority in attendance.
• The Lindsay Crooks print, which was not claimed by the winner (Dean Whiston), should be put up for a raffle for the juniors again. Brett to talk to Dean about this.
MEETING CLOSED: 1.05pm
Committee Meeting Thursday 18 September 20008
Present: Tony Clyne, Matt Buchanan, Simon Dickie, Damian Phillips, Scott James, James Steiner-Lowery, Chris Burns, Jock Van der Hyde, Chris McLeod.
Apologies: Lianne Flaws, Kathryn Bennett
General Business:
RIP CURL GROMSEARCH 4/5 Oct 2008
Brett to have meeting with Lianne & Kath
Email dates to club members
Judges & Beach Marshall all sorted
Damien elected as contest director
Fundraising; Scholastics team to man drinks & BBQ stand
Friday- Nothing to organise as regos mostly done online now direst to SNZ/Rip Curl Late entry spots are open.
Saturday- Contest starts at 8am, roster to be done for drink & BBQ stand
Sunday- Contest starts at 8am, roster to be done for drink & BBQ stand
SNZ AGM 28 september 2008
Hastie to attend & represent SCBRA
Mike Bracegirdle to attend & represent Otago Scholastics
Pallet Fire
Oppertunity to put in a tender for a pallet fire from Mitre 10 Mega, committee voted that yes we will do this and try to get one for a reduced cost. Jock and Steiner to liase.
CLUB EMAIL to be sent out with the following:
Dates & Contest Calendar
Rego form - FREE 09 SCBRA T Shirt or Cap available to members. (1 per member & 2 for a family membership.
Same fees as last year $80 Family $60 Single $40 Junior(U18)
SCBRA REGO DAY SUNDAY 12 OCTOBER - 8am Ladder - 4pm Club Rego/BBQ
Club open for the ALL BLACKS GAME IN HONG KONG
SOUTH
2008/09 SEASON AGM
Attendance: Quorium met
Apologies:
Mike Bracegirdle, Scott James, Mark Stevenson, Pat O’Neil, Graeme Dickie, Nic reeves, Ayson Family, Smail family
Presidents Report:
Great past year, bar now up & running and bringing in good income for the club. The focus this past season has mainly being on the social side, this coming year would like to focus on contests and trips away for the Junior members.
Hastie is happy to stand again as president.
Financial Report:
Report distributed among members,(details attached)
Balance dates for club (July – July) changed so they are more aligned with our surfing season.
Money has being invested for future planning of the club (10% of income) this will continue.
Bar is creating good cash flow.
Tony is happy to stand again as Treasurer.
Maters Arising:
None
20007/08 Committee stood down
Nominations for new 2008/09 Committee called for:
President: All matters relating to running of the Club
Nominated & Appointed: Brett Hastie
Vice President: – contests, results, team selections
Vice President: Nominated & Appointed: Scotty James
Club Captain: Nominated & Appointed: Si Dickie+ Lyndon Hutton
Treasurer: Monetary running of club, sponsorship, budget
Nominated & Appointed: Tony Clyne
Secretary: Minutes of meetings, grants, emails, newsletters
Nominated & Appointed: Jo MacDonald
Media Liaison/Website: Liaise with media re contests, results, update website
Nominated & Appointed:
Kath Bennet (Media) & Liane Flaws (Website)
Environmental Officer: All environment related matters.
Nominated & Appointed:
Brett Hastie
Committee Members: Nominated & Appointed: Natt Parsons Chris Burns Si Dickie James Steiner Damien Phillipps Geordi Dearns (Jnr) Ben Bennett (Jnr) Social Committee and Committee Chairperson: Bookings for the bar, roster for the bar (staff/managers), organizing functions and entertainment. Would like at least two female reps on this committee. Nominated & Appointed: Chris McLeod Jock Van der Hyde Mark Richardson Virginia Watson Club Maintenance Officer: Cleaning and maintenance. Nominated & Appointed: Matt Buchanan Chris McLeod
Junior Committee and Chairperson: (report to South Coast Executive Committee) junior comps, fundraising, coaching, grants Nominated & Appointed:Chairperson: Kath Bennett Junior Committee: Lianne Flaws SCBR Guardians: Brett Hastie & Tony Clyne
GENERAL BUSINESS:
BUDGET
SISA has applied for a National grant of approx $15K to cover costs for the year.
SCBR need to come up with a budget for the up coming contest season and make application for proposed funding to SISA.
Contests that have being confirmed for the year so far are; Scholastics, in Raglan and Nationals in Pi Ha.
JUDGING COURSE
Saturday 13 September in
$235 cost subsidized by SISA and SCBR.
Club needs to be able to provide judges for up coming comps.
Interest shown and invitations to be extended to:
Nat Parsons
Brett Hastie
Tony Clyne
Liane Flaws
Si Dickie
Scotty James
Lyndon Hutton
Luke Murphy
Rhyse Bartlett
Nick Mills
Shakes
Johnny De Graff
SISA REPRESENTATIVE
SCBR needs to elect a member to represent us at SISA meetings and communicated any concerns that we may have.
Mike Bracegirdle was nominated, Mike was unable to attend meeting so this position will be confirmed at a later date.
Inquires made as to how we can get this rated again through Surfing NZ, judging will be more consistent and a higher level of surfers may enter.
Hastie will discuss at the next NZ Surfing meeting and report back to club members.
WEBSITE
Lianne Flaws has taken this responsibility on to maintain and update our website more consistently.
Link to be added so members can down load committee meeting minuets and e-news updates.
FUTURE PLANNING
Plan needs to be drafted with goals and direction for the SCBR Club for the next 5 years.
Club members need to be asked for their input and thoughts on this.
Committee to discuss at first meeting, maybe this could be included on registration form for new season.
COMMUNICATION
E news updates and flyers need to be sent to ALL members for this season, so we reach everyone.
Thank you to Brett Hastie for a great year of hard work and dedication to the SCBR…..ABND we are all glad he is back for another season as president.
First Committee Meeting
Thursday 4 September 7:30pm
